Sync It Features | Time Tracking, Equipment & Crew Management Tools

Everything You Need to Run Your Business

Simple, powerful tools designed for real-world operations. No complicated setup. No bloated features.

Timecards & Payroll

Track Hours. Save Money.

Sync It does not replace your payroll software—it works alongside it. The timecards feature provides an easy way to track employee hours and generate clean payroll reports you can transfer directly into your existing payroll system.

Employees Can:

  • Clock in and out
  • Adjust timecards
  • Certify hours for payroll

Employers Can:

  • Generate payroll-ready reports
  • View by employee and date range
  • Five payroll schedules available

Cost Savings: Lower cost than competing options like QuickBooks Payroll Premium.

Payroll Settings dialog showing frequency set to Weekly, week start on Sun-Sat, and weekly cycle options with Update Payroll and Cancel buttons

Track Mileage & Hours

Keep accurate vehicle records

Store Documents

VINs, registration, insurance

Set Service Intervals

Configure maintenance schedules

Log Service Record

Record service for future reference

Maintenance Alerts

Get notified for overdue service

Equipment Management

All Your Equipment Info in One Place

Sync It keeps all your equipment information organized. Track what's important, stay on top of maintenance, and never miss a service date.

  • Store VINs, tire sizes, and notes
  • Upload registration and insurance documents
  • Link equipment servicing to recurring checklists
  • Users can elect to receive notifications for overdue servicing
Checklists

Stay Organized with Custom Checklists

Create daily, weekly, or custom checklists. Assign to multiple users, link items to equipment, and track completion.

Flexible Scheduling

Create daily, weekly, or custom checklists to fit your workflow.

Assign to Teams

Assign checklists to multiple users across your team.

Link to Equipment

Connect checklist items to specific equipment for tracking.

Add Notes

Track incomplete tasks with detailed notes and comments.

Inventory Tracking

Use checklists as inventory tools to track supplies.

Manager Reports

Pull reports for overdue or incomplete checklists.

Receipts

Upload Receipts in Seconds

Snap a photo of your receipt and it's instantly saved. View recent uploads, automatically email copies, and send directly to your accounting software.

Upload from Camera or Gallery

Quick and easy receipt capture

View Recent Uploads

Access your receipt history anytime

Automatically Email Receipts

Stay organized without extra steps

Send to QuickBooks

Direct export to accounting software

Recent receipt card showing gas station purchase of $45.00 dated today with sent to email status and view receipt button
Checklist Workflow

Keep Your Crew on the Same Page

Everyone can instantly see what's been completed, what still needs attention, and which tasks are linked to equipment or service workflows.

Update Tasks Fast

Make quick checklist updates in the field without slowing the crew down.

Link Workflows

Connect checklist tasks to equipment, mileage, and service actions.

Full Team Visibility

Everyone sees the latest updates so the next person knows exactly what still needs to be done.

Update task dialog box for modifying checklists with mileage field, equipment and service linking options, and type/equipment dropdown menus
Certifications

Track Employee Qualifications

Keep track of who is qualified for what. Certifications stay current and supervisors can verify completion.

Step-by-Step Checklists

For each certification type

Each certification includes a clear checklist of requirements. Employees work through steps, and supervisors verify completion.

Supervisor Verification

Required before certification

Supervisors must review and approve each certification. This ensures quality control and keeps your team safe and compliant.

Group Certifications

For advanced roles

Some roles require multiple certifications. Group them together so employees can track their progress toward advanced positions.

Stay Current

Expiration tracking included

Never miss an expired certification. Sync It tracks expiration dates so you can renew before they lapse.

Projects

Simple Job Costing Tool

Track labor hours per task and submit daily reports. Perfect for tracking job costs and keeping clients informed.

Track labor hours per task
Add notes and contact info
Submit daily reports
Project manager working on laptop and updating tasks and milestones progress planning with Gantt chart scheduling interface

Ready to Simplify Your Business?

Start your free 30-day trial today. No credit card required.

Simple setup. No complicated onboarding. Get started today.